Project Coordinator

Location: Leatherhead

Job purpose:

To assist with the planning and execution of events from conception through to completion. 

Key responsibilities and accountabilities:

• Client Management

  • Support the Client team in the preparation of RFP & Proposals as required
  • Attend Client pitch/presentation as required
  • Attend Client meetings, calls and reviews on a regular basis or as required

• Project/Event Operational Delivery Management

  • Support in the update of the operational touch process on a regular basis or as and when required
  • Support in the update of the Project Management Tool to reflect project timelines
  • Support in the delivery of multiple sized projects of varying complexity within client timeframes and budget
  • specified
  • Ensure accurate Data management
  • Support in the communication, timelines and priorities within each project
  • Develop client relationships
  • Support in the management of supplier relationships
  • Adhere to client specific SLA’s and process requirements where necessary
  • Travel to on-site inspections and project manage events on-site as and when required
  • Support in the monitoring of negotiations throughout the project life
  • Attend meetings within the project team to provide project status updates
  • Attend ‘kick off’ meetings ‘briefings’ and ‘de-brief’ meetings as and when required
  • Adhere to ‘on-site’ etiquette at all times ensuring a positive representation of touch

• Client Governance

  • Liaison with Governance Team to ensure all process documents are up to date and accurate
  • Ensure compliance with all client and company privacy and security protocols
  • Ensure compliance with GDPR (General Data Protection Regulations) 2018 Regulations

• Budget reconciliation & finance management

  • Review and give final sign off to all client budgets ensuring:
    • Client SLA’s are taken into account
    • Profit maximization
    • Accurate charging of costs (supplier & expenses) to the budget
  • Review and ensure currency exchange is managed in line with financial updates and checked regularly
  • Ensure prompt reconciliation post-event (maximum 30 working days or client specific)
  • Manage and submit personal expenses and credit card reconciliations within timeframes specified

• HubPlanner

  • Input of timesheet activity on a weekly basis

•The Big Intimacy

  • Ensure personal conduct is consistent with touch values and live those values every day:
    • Team Player
    • Adventurous
    • Creative
    • Trusted
    • Courageous
    • Loyal

• General

  • Work collaboratively with the Operational Team, Peers and all teams to ensure effective delivery of all client projects
  • Attend company training days as and when required
  • Attend company meetings as and when required

Above all, we want somebody who will enjoy what they do, be a true team player and never be afraid to go the extra mile to exceed client expectations by adding a little bit of touch magenta magic.


Please apply by sending your CV to Jackie Kanhai at with a cover letter outlining why you sparkle.