Project Manager
Location: Leatherhead
Pharmaceutical & congress experience required
Job purpose:
Responsible for the planning and execution of events from conception through to completion.
Key responsibilities and accountabilities:
• Client Management
• Project/Event Operational Delivery Management
- Manage & update the operational touch process on a regular basis or as and when required
- Manage & update Project Management Tool to reflect project timelines
- Manage and deliver multiple sized projects of varying complexity within client timeframes and budget specified
- Accurate Data management
- Set, communicate and drive timelines and priorities within each project
- Communicate, maintain and develop client relationships
- Manage supplier relationships
- Adhere to client specific SLA’s and process requirements where necessary
- Provide leadership, motivation, direction and support to your project team wherever appropriate
- Travel to on-site inspections and project manage events onsite as and when required
- Track negotiations throughout the project life
- Regular communication and attend meetings within the project team to provide project status updates
- Attend ‘kick off’ meetings ‘briefings’ and ‘de-brief’ meetings as and when required
- Adhere to ‘on-site’ etiquette at all times ensuring a positive representation of touch
• Client Governance
- Liaison with Governance Team to ensure all process documents are up to date and accurate
- Ensure compliance with client and company SLA’s
- Ensure compliance with all client and company privacy and security protocols
- Ensure compliance with GDPR (General Data Protection Regulations) 2018 Regulations
• Budget reconciliation & finance management
- Review and give final sign off to all client budgets ensuring:
- Client SLA’s are taken into account
- Profit maximization
- Accurate charging of costs (supplier & expenses) to the budget
- Review and ensure currency exchange is managed in line with financial updates and checked regularly
- Ensure prompt reconciliation post-event (maximum 30 working days or client specific)
- Manage and submit personal expenses and credit card reconciliations within timeframes specified
• HubPlanner
- Input of timesheet activity on a weekly basis
•The Big Intimacy
- Ensure personal conduct is consistent with touch values and live those values every day:
- Team Player
- Adventurous
- Creative
- Trusted
- Courageous
- Loyal
• General
- Work collaboratively with Board, Peers and all teams to ensure effective delivery of all client projects
- Attend company training days as and when required
- Attend company meetings as and when required
Above all, we want somebody who will enjoy what they do, be a true team player and never be afraid to go the extra mile to exceed client expectations by adding a little bit of touch magenta magic.
Interested?
Please apply by sending your CV to Jackie Kanhai at jackie.kanhai@touchassociates.com with a cover letter outlining why you sparkle.